Microsoft 365 vs Office 365: What's the Difference Today
Let's be honest. We have all stared at a dashboard that looks far too busy and wondered if we missed a memo somewhere. So what really sets Microsoft 365 apart from Office 365 today Let's work through it together. No stress at all.
We'll unpack what has changed, what has stayed the same, and what UK businesses actually care about right now.
And yes, Cleartwo helps companies deal with this every day. Between you and me, keeping up with Microsoft's naming changes should count as a qualification. But don't worry you've got this.
Microsoft 365 vs Office 365 Overview
Here's the thing. Office 365 used to be the star of the show. Now Microsoft 365 has taken the lead with a bigger and more complete package.
Office 365 focused on apps like Word, Excel, Outlook and Teams. Microsoft 365 includes all these but adds extra security, device controls and cloud services. So if you already use Office apps you are halfway there. Microsoft 365 simply wraps everything in a safer and smarter way.
If you want to see how this links to IT support have a look at Cleartwo's IT support services. It all comes down to making your tech easier to manage.
Many UK companies also run automation tools and cloud CRM systems alongside Microsoft 365. This helps keep everything tidy and connected so your day runs smoother.
The Shift From Office 365 To Microsoft 365
Let's take a quick step back. Office 365 began as a subscription for the core Office apps. Simple enough.
Over time Microsoft saw that businesses needed more than places to type documents. They needed safer devices, better protection and easy remote access.
That's when Microsoft 365 arrived. Same apps but extra security and much less worry. This matches how UK companies now use digital tools and automation to stay ahead.
You can also read our blog on Office 365 productivity tips for simple organising ideas.
Branding And Naming Changes In The UK Market
Microsoft didn't update the names just for fun. The UK market needed a clear move towards cloud based working.
The Office 365 brand slowly faded out. Microsoft 365 is now the main name for apps, security and device tools.
For UK organisations this change fits better with GDPR and flexible working. It also helps SMEs improve security without adding extra tools.
Apps Included Across Business And Enterprise Plans
Both Microsoft 365 and older Office 365 style plans include Word, Excel, PowerPoint, Outlook and Teams.
Microsoft 365 then adds extras like Intune for device control and Defender for security. Think of it as Office with added protection.
Business plans cover up to 300 users. Enterprise plans suit larger teams and include more compliance features.
This links well with web development and custom CRM systems that rely on secure access.
- Email and calendar
- File sharing
- Team collaboration
- Cloud storage
- Device security
- User management
Licensing And Subscription Models In The UK
Licensing in the UK is simple. It works on a per user monthly basis.
You can choose monthly plans for flexibility or a yearly plan for savings.
Microsoft 365 gives better value overall. Office 365 mainly focused on the apps.
If you need support with licences Cleartwo offers Microsoft 365 management for full visibility.
Pricing Considerations For UK Organisations
Prices vary. Business Basic is the most affordable. Business Premium costs more but includes extra security.
Let's be honest. Spending a bit more now can save you a lot in the future. No one enjoys dealing with data breaches.
Many UK businesses pair Microsoft 365 with IT support to keep costs steady and the stress low.
You can view updated prices on Microsoft's UK pricing page.
Security And Compliance Expectations In The UK
This is where Microsoft 365 stands out.
It supports GDPR through strong data controls, audits and clear access settings.
Office 365 offered basics. Microsoft 365 adds deeper threat protection to keep data safe.
Cleartwo also supports compliance as explained in our Office 365 compliance guide.
Cloud Services And Device Management
Microsoft 365 helps you manage devices remotely with Intune a cloud based tool.
You can control laptops and mobiles from anywhere which is ideal for hybrid working.
If a device is lost you can wipe it remotely. No panic needed.
This also supports cloud CRM systems and AI tools that need secure access across locations.
Impact On SMEs And Large UK Enterprises
SMEs like Microsoft 365 because it is simple to use. One login. One bill. Everything works together.
Large enterprises benefit from advanced controls and reporting features.
Both can scale up or down as needed.
Cleartwo helps with this change along with digital marketing and ecommerce platform support.
User Experience And Productivity
Most people want tools that simply work. No confusion and no headaches.
Microsoft 365 supports teamwork through shared files and real time editing.
Tools like Copilot help write emails and summarise meetings which saves time.
These tools fit well with automation and AI marketing systems for better productivity.
Choosing The Right Option For UK Businesses
If you only need basic apps older Office 365 style options might work.
But if you want stronger security and room to grow Microsoft 365 is the better choice.
Most UK companies move to Microsoft 365 and stay there.
Cleartwo can help you choose set up and manage Microsoft 365 with managed IT support. Let's sort it out together.
Frequently Asked Questions
Is Office 365 still available in the UK
Some older plans remain but Microsoft 365 is now the main option.
Do prices include VAT
No VAT is added for UK customers.
Is Microsoft 365 better for small businesses
Yes. It offers better security and supports remote working.
Can Cleartwo help with setup and migration
Yes Cleartwo supports planning migration and ongoing management.
Will users need training
Not much. Most people know the apps already and new features are easy to use.
